Tool Info | ||
---|---|---|
Category | Design Studio | |
Updated | 05/09/23 |
Running a Design Workshop in a structured and thought out way will help keep participants engaged, helping fuel the creativity and ultimately the solution.
It will also speed up the session, improve knowledge sharing, and simplifying complex problems. A facilitator's role is to structure the workshop in a way that will achieve all of this and more.
Facilitator's Role
So, what are the expectations, principles and goals of a Facilitator? The following list helps to summarise these.
- Plan and lead activities and instruction in order to help the group do their best thinking and collaborating together. Carefully consider what exercises, discussions, or teaching will allow the group to generate ideas, share perspectives, and arrive at decisions.
- Facilitate contribution from all participants. Make sure everyone has a chance to share their thoughts and ideas fully and equally. Manage dynamics to ensure no single voice dominates.
- Maintain objectivity and neutrality. As facilitator, refrain from contributing your own ideas or opinions. Your role is not to influence the outcome but to focus purely on guiding the group's process.
- Do not dictate outcomes. Allow the group to arrive at conclusions, decisions, and solutions themselves. Your role is not to impose what you think is best, but to have participants generate the best ideas and make the best choices through collaboration.
- Guide the group to excellence. Through thoughtful planning and process management, enable participants to think creatively, share openly, and decide optimally. Facilitate an environment where they can do their best collaborative thinking and decision-making.
- Document artifacts and the entire session. Remember to take notes, to log outputs, and to take pictures. These are all very helpful when it comes to the post-session development, so that they can be referred back to.
Like anything, the more you do something the better you get - it's no different with a Design Studio, so the more you observe, and practise the better a facilitator you will become - one tip would be to join other Design Studios, support another Facilitator or find someone experienced to co-facilitate with.
Day Zero Call
Prior to a Design Studio, a Day Zero call is a useful exercise as a means of explaining, aligning and focusing the participants. It can help iron out questions, or flag potential issues that might disrupt the productivity of the studio - we want to avoid time wasting and be as efficient as possible.
Prior to Call
- Decide on call participants - will likely be everyone who is attending the Studio.
- Outline the reasoning for the studio and the end goal.
- Schedule the call a few days or up to a week before the Design Studio.
- Introduce yourself and the purpose of the Design Studio, including the proposed goal.
- Allow each participant to introduce themselves and to discuss any potential issues or thoughts they may have.
- Agree as a group on the goal and any other important issues.
- Reiterate the purpose of the Studio, the time and place and what the participants can expect.
Further information on a Day Zero Call can be found on Nielsen Norman Group here.
Conducting Activities
Finally, as a facilitator the main job is to conduct the Design Studio activities in as productive a manor as possible - the following diagram helps visualise this process.
Further info from the Nelson Normal Group can be found here;
https://www.nngroup.com/articles/ux-workshop-exercises/
Facilitator's Toolkit
- A3 Paper
- Pens
- Sticky Notes
- Whiteboard
- Voting Dots
- Sharpies
- Clock
- Laptop / Screen for Presentation